Job Description

Are you ready to bring structure, energy, and innovation to a fast-paced and growing team? Our local KC client is seeking an Executive Assistant/Office Manager to support their Fulfillment & Production leadership personnel. This role is ideal for someone who thrives on organization, embraces new technologies, and takes pride in owning their work. If you're an experienced Executive Assistant who is tech-savvy, upbeat, and ready to contribute to a growing organization, we’d love to connect with you!

Primary Expectations:

• Provide day-to-day administrative support to the VP of Fulfillment & Production and the Director of Fulfillment
• Manage multiple complex calendars — prioritize meetings, color-code schedules, and make timely adjustments
• Track open action items and follow-ups to ensure nothing slips through the cracks
• Coordinate all travel for 6–8 team members, typically 3–4 trips/month (flights, hotels, rental cars, and itineraries)
• Serve as the front desk point of contact — greet visitors and assist team members throughout the day
• Plan and prepare meetings — send agendas, take notes, and share follow-up items
• Support internal and external events including giveaways, team huddles, etc.
• Oversee day-to-day office needs — supplies, vendor coordination, breakroom, badge creation, and safety records
• Assist with onboarding and training — help facilitate orientations, promotions, and ongoing development
• Collaborate with and help manage remote admin team members and training staff
• Keep shared systems and files organized — update SOPs, safety info, and team resources
• Partner with other office managers to align on cross-department initiatives
• Take ownership of the role — identify improvements, speak up with ideas, and help leaders stay on track

Qualifications:

• 4–6 years of Executive Assistant and/or Office Management experience
• Strong experience in calendar management, travel coordination, and internal communication
• Bachelor’s Degree or equivalent combination of education and experience preferred
• Excellent verbal and written communication skills; confident communicator with strong interpersonal presence
• Highly organized, detail-oriented, and self-motivated with the ability to manage multiple priorities
• Comfortable in a fast-paced, deadline-driven environment; flexible and willing to pivot as needed
• Comfortable working onsite full-time and interacting with leadership, vendors, and cross-functional teams
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion
• Advanced proficiency in Microsoft Office Suite (PowerPoint, Excel, Outlook)
• Experience with Monday.com, Smartsheets, OneNote, and Tableau a plus

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