Job Description

Position Type: Administrative Specialist/Secretary Date Posted: 5/23/2025 Location: Elwell Elementary School - Johnstown, CO 80534 Date Available: July 2025 School Secretary Terms of Employment Full time position - 205 days (depending on start date) 8 hours per day. Pay per Classified Salary Schedule - Category I ($18.00 - $27.44). This position qualifies for benefits. The District provides its employees with a comprehensive benefits program including medical, life, and dental insurance. The District provides two medical plans for which it pays the full premium for employees, and a third option is a buy-up plan for which the district pays the majority of the premium. In addition, the District pays the full employee premium for dental insurance and life insurance. The District contributes to PERA on each employee's behalf and offers additional retirement savings options as well as optional supplemental insurance. Employees also receive paid time off. Worker's compensation and unemployment insurance are provided in accordance with State law. This position qualifies for paid leave: 5 annual leave days and 6 sick leave days. Position Purpose Under the direct supervision of the principal or other school administrator, to provide clerical, secretarial and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees; and to coordinate work of other school clerical employees. Essential Functions Composes documents (e.g., notices, correspondence, bulletins, reports, newsletter, handbooks) for principal, or other school administrators for the purpose of requesting or providing information about school and work-related matters, activities, events, etc. Maintains the daily/weekly/monthly calendar of the principal for the purpose of coordinating the scheduling of work-related appointments, activities, meetings, etc. Assists in planning and scheduling school events and activities, and maintaining calendar of school and students' events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc. Maintains documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance. Prepare purchase orders for the purpose of submitting to the school district's accounting/finance office. Maintains inventories of supplies and materials for the purpose of ensuring items' availability. Assists visitors to the office, including students, parents, substitutes teachers, and others. Answers telephone calls and provide information and assistance to callers. Distributes incoming mail appropriately; sends outgoing mail. Schedules appointments with students, parents and teaching staff or others as requested. Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution. Registers new students, making sure forms are completed, obtaining transcripts and other documentation as needed, and entering data into computer system regarding enrollment and student records (e.g., transportation, attendance, withdrawals). Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction. Serves as liaison with outside organizations (e.g., transportation, food service, suppliers) for the purpose of coordinating the scheduling of deliveries, activities, etc. Supports, guides, leads, trains and coordinates work of school clerical employees for the purpose of providing assistance with administrative functions. Additional Duties Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school. Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility. Confidential Information Staff members shall not access, receive, transmit or retransmit material regarding students, parents/guardians or district employees that is protected by confidentiality laws. If material is not legally protected but is of a confidential or sensitive nature, great care shall be taken to ensure that only those with a "need to know" are allowed access to the material. Staff members shall handle all employee, student, and district records in accordance with applicable district policies. Staff members who intentionally disclose student records, other confidential student information and/or district information may be subject to disciplinary action, up to and including termination Equipment Uses standard office equipment such as personal computer, copy machine, fax machine, telephone. Travel Requirements Limited travel to and from meetings may be required. Knowledge, Skills, and Abilities Ability to describe problems and work orally or in writing to supervisor as required. Ability to establish and maintain cooperative working relationships with others contacted in the course of work. Ability to carry out instructions furnished in written or oral form. Ability to add, subtract, multiply and divide, and perform arithmetic operations. Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Power point, the Internet, Outlook, electronic mail). Ability to problem solve job-related issues. Ability to work with a diverse group of individuals. Ability to process paperwork accurately according to standardized procedures. Ability to maintain confidentiality of information regarding students, employees and others. Organizational and time management skills. Knowledge of office management procedures. Physical and Mental Demands, Work Hazards Works in standard office and school building environments. Ability to work outdoors during outdoor student activities. *See the Summary of Physical, Sensory and Environmental Requirements Needed to Perform Essential Job Duties for this position. Qualification Profile Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to: High School diploma or equivalent. Successful experience with office management preferred. Prior successful clerical experience preferred. FLSA Status: Non-exempt Attachment(s): School Secretary Weld County School District RE5J

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