Job Description

Our client, a globally recognized consulting firm, is seeking an experienced Executive Assistant/Office Coordinator to join their Chicago office. This dual-role position provides direct administrative support to senior leadership while ensuring the efficient day-to-day operations of the office. The individual in this role will act as the first point of contact for internal staff and external visitors, managing key office functions and fostering a professional, well-organized work environment.

The ideal candidate is a highly collaborative and team-oriented professional who thrives in a fast-paced environment and is eager to contribute to a positive workplace culture. They are proactive, highly organized, and must have 2+ years of administrative support and office coordination experience , with strong attention to detail, problem-solving abilities, and the capacity to manage multiple priorities simultaneously.

Please note this is an in-person position that will begin on a temp-to-hire basis . The initial pay rate will be $20-$25/hour, with a salary range of $60,000-$65,000 upon permanent conversion.

Responsibilities:

• Manage the senior leadership team’s calendars to ensure efficient use of Executives’ time
• Arrange international and domestic travel and hotel reservations
• Serve as the liaison for the administrative services team and be the point of contact for all external business contacts
• Process expense reports and payments under the direction of the Finance team
• Oversee the office’s technology inventory and distribute laptops, cell phones, etc. for new hires and replacements
• Maintain a tidy, welcoming office environment that is well-stocked and ensure that all office equipment is in working order
• General office responsibilities such as printing, copying, booking meeting rooms, organizing catering, liaising with external vendors, and mail sorting/delivery

Requirements:

• Applicants must have a Bachelor's degree
• 2+ years’ experience working in an administrative-relevant position
• Exceptional customer service skills and collaborative mindset
• Proficient in MS Suite applications (Excel, Word, PowerPoint, Outlook)
• Strong organizational and communication skills with the ability to escalate operational issues as needed
• Self-motivated and solutions focused
• Ability to work on-site (Monday through Friday)

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